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• # 116706
• Wed 09 May 2018 08:42 PM

Hi,

I have watched webinars and read info on the AAT, ico, ICB websites but im still unclearon a couple of points. Im a small bookkeeping practice with around 10 customers and no staff. I only hold records that I need and for a max 6 years. I complete AML online for them all and hold paper records securely for them all. What I cant work out is:

- Do I need to contact them all with an updated privacy notice even though I dont issue any marketing to them and only hold for business purposes to fulfil my contact? (I have updated my TOB for new clients)

- Do I need to update my website with a privacy notice?

- Do i need to register with ICO and how? Ive completed the self assestment on their website but cant see what to do next?

Any held would be great!

Thanks

Tina

• Tina

  Tlc bookkeeping 

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• # 116708
• Thu 10 May 2018 06:46 AM

Good morning Tina. 

I am also a sole trader with a number of clients and no staff.  ICB expects all its Practice Licence holders to register with the ICO.  Here is the link to register:

https://ico.org.uk/for-organisations/register/

Yes, you should have a link on your website to your privacy notice.  It is also a good idea to have a website disclaimer if you have links to other sites as well.  

Mandi

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• # 116709
• Thu 10 May 2018 10:45 AM

Hi,

Thanks thats really helpful. Do you knw whether you need to send an updated privacy notice to your clients even though you dont contact them for marketing?

Thanks

Tina

TLC

• Tina

  Tlc bookkeeping 

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• # 116710
• Thu 10 May 2018 10:53 AM

I suspect as long as your privacy notice is updated on your website then no.  My website says that my notice is updated from time to time and it suggests they check back periodically to ensure they are  aware of the amendments.

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• # 116711
• Thu 10 May 2018 04:50 PM

I have read the GDPR notice issued by ICB I was just going to send a copy to all my clients (I dont have many!) And I can put a copy on my website too. That will be ok to cover me wont it? 

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