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Hi, hopefully someone can help me out here!
I got my final accounts through from the accountant (yr end Sep 2014) for my (other, not bookkeeping) limited company, including Trial Balance (Sep 2014) and opening balances for Oct 2014 as I am wanting to enter this all onto Sage and start doing the bookkeeping for this current year.
The accountant uses Xero software, whereas I have Sage, so the nominal codes on the TB don't match up. I know I can just enter the OB for Oct 14 and crack on, but I wanted to enter all the balances from the TB for Sep 14, then process the year end on Sage, and hopefully the OB would then be as per her print out. I wanted to do this mainly so I knew I had got all the accounts in the right sections of Sage's nominal codes/P&L/Balance sheet etc. as well as it being good practise! 
I have managed to get my P&L report as per the accountants, but I am just stuck on one remaining issue regarding the balance sheet.
The net profit from the P&L report came to £4888
From the accountant's TB, there is an account showing Dr £4000 for 'interim dividends paid-orderinary shares', and a Director's current account Cr £6810 (which already includes the £4000 as well as Capital due back, as she sent me a breakdown of the director's account (NB the dividend did not get physically paid until the following financial yr, hence CR entry for director's acc)).
On her BS Sep 14, the Creditor's section does not include the £4000 from the dividends account, but does include the £6810 as well as bank overdraft, credit card etc. In the capital & Reserves section of the BS, the P&L account shows £1359 which I have worked out is the retained profit from the year before, £471, and £888 from this year, meaning the £4000 has gone...somewhere!
My questions are these:
1) which nominal code do I use for the £4000 interim dividend paid account on the TB?
I currently set it at 3201, but this makes it be included in the Creditors section on my BS, as well as still showing in the P&L acc (Capital & Reserves section on BS). I know it can't be a P&L nominal code as my P&L report is correct as per the accountants.
2) How do I get the P&L acc on the BS to reduce by £4000?
3) How do I make the Interim Dividends acc clear upon Yr end? (There is no OB for this yr)
I have not yet processed the YE, so it may be that something happens automatically to clear the Dividend account and change the P&L acc, but I'm not sure!!
I hope my essay makes sense, and any help will be greatly appreciated!
Many thanks
Holly
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