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Moneysoft holiday advances

  • Associate
  • Practice Licence
  • 164 posts
  • # 113094

Hello

I am aiming towards the payroll diploma and have bought a moneysoft payroll program. I have downloaded a past paper and it wants me to do an advance for 2 weeks holiday leave for a weekly-paid employee. Moneysoft allows this but, unless I'm doing it wrong, calculates both tax and NIC based on the date of the advance (there is a tax refund when they return but no refund of NIC.) But on this web-page below, HMRC allows tax to be calculated based on the 2nd week of the holiday and NIC's to be shared between them.

https://www.gov.uk/guidance/paying-an-employee-in-advance-for-holidays-or-from-holiday-pay-scheme#page-navigation

a) Is there a way Moneysoft will do it HMRC way?

b) Which way does the ICB exam require?

Maybe someone will be able to answer a) but not b) or vice versa or both. Any help appreciated.

Thank you in advance (no pun intended) - you're a helpful set of people

Peter

 

 

 




Edited at 01 Jun 2016 10:16 AM GMT

  • Associate
  • Practice Licence
  • 77 posts
  • # 113118

Hoi Peter,

How about putting the normal pay for the following two weeks, pay a sub equivalent to weeks of holiday before the holiday and repay the sub over the weeks of the holiday to create zero pay. You may get a small difference because of rounding, but it should work well in theory.

Dave

 

  • Member PM.Dip
  • Practice Licence
  • 58 posts
  • # 113120

Hello Peter

Moneysoft will calculate the correct deductions for you.  enter the pay as normal. On the week that is holiday click the holiday icon on the pay screen, it will ask if you want this pay added to the previous pay slip, which you confirm but the deductions will be calculated in the correct week/s

 

hth

  • Associate PM.Dip
  • Practice Licence
  • 83 posts
  • # 113121

Hi Peter

 

I agree with Ann, the holiday icon by the way is the little bucket and spade on the toolbar. Moneysoft is great, there is nothing in the exam that the programme won't do - so don't worry its all there, you just have to look for it or use the help button. 

 

good luck with your studdies and the exam

 

CAP AICB PM Dip

  • Associate
  • Practice Licence
  • 164 posts
  • # 113124

Thanks

I'm still not getting it. Anne, when you say the 'pay screen', do you mean the one that appears when I click the £ icon? On that screen I cannot see a bucket-and-spade' icon. I can only see the bucket-and-spade icon on the calendar screen. I've tried a few things and nothing asks me if I want this pay added to the previous pay slip.

If you need to know, Ive already filled in the appropriate days on the calendar with these holiday icons.

Peter


 

  • Associate PM.Dip
  • Practice Licence
  • 83 posts
  • # 113125

Hi Peter


you need to click on the pay details, put the amount you are paying in the weeks as normal, if you were paying 2 weeks holiday from week 10, put the amount in week 10,11 & 12 - click on the bucket and spade and then it will ask you if you want to have the pay for this period added to the payslip for the previous period, click confirm and hey presto it will have added the weeks 11 & 12 to week 10 but marked them as holiday.


hope that helps

CAP

  • Associate
  • Practice Licence
  • 164 posts
  • # 113126

Hello

Thank you for your reply. You are both telling me to click the bucket and spade. I dare say you are absoltely right but I cannot find a bucket and spade icon on that screen. As I've looked around I only get it when I'm on calendar page. When I'm on pay detail screen, there is no such icon. I've looked a dozen times and cannot see it. Where abouts is it? Top left? Bottom right? Next to the P11 icon? I can't see it anywhere.

Perhaps it only appears when I've done something else. I'm wondering if the problem might be that I'm trying to do the 2014 exam so I've back-dated two years. Does this make any difference?

  • Associate PM.Dip
  • Practice Licence
  • 83 posts
  • # 113127

Hi Peter

 

lets start at the beginning, when you click on payroll manager -click on pay,and when the pay details box comes up check the 4th icon across, it should be a yellow bucket and spade. its difficult to see so just move the curser along. the first icon is 'select employee', second is 'lock/unlock', third is 'produce payslip' and 4th is the bucket and spade 'set as pre paid holiday' and thats the one you need.

I can't think that altering the year will make any difference to the icons, the package is still the same. 

 

good luck

CAP

  • Associate
  • Practice Licence
  • 164 posts
  • # 113128

Still not working. The fourth one is called 'force payslip' on mine. Could it be wrong in setup?

  • Associate PM.Dip
  • Practice Licence
  • 83 posts
  • # 113129

Hi Peter

do any of those icons say 'set as pre paid holiday' ?? if not I would ring the support team at Moneysoft and ask them where to find it. They are very helpfull.

 

regards

CAP

  • Member PM.Dip
  • Practice Licence
  • 58 posts
  • # 113131

Hi everyone,

Apologies for being away from the site for a couple of days.  This is intriging.  I run a number of payrolls in Moneysoft and on delving into this I can see that the newer payrolls I have set up do not appear to have this feature/icon.  

So Peter whilst all of our advice is offered with our very best intentions, it does appear that there may be a problem with the software.  I've looked for a setting to change but so far drawn a blank.

I shall certainly be asking Moneysoft about this on Monday.  If any one else manages to find the answer first, do post here to let us all know.

I'm sure there's a simple/ obvious solution that I'm missing.



Edited at 04 Jun 2016 12:18 PM GMT

  • Associate
  • Practice Licence
  • 164 posts
  • # 113141

Hello

I'm back now. I've been busy looking through HMRC stuff and have drawn a blank. But I have also been in touch with moneysoft as suggested and this was their reply:

Dear Peter,

That feature was removed from the program because of changes in how

the HMRC wanted it handled, but it may still appear in files for past years.

George McHamish

I have searched HMRC for new rules but they don't seem to be there. I think this might mean that I'm unable to get the correct answers for the mock paper. Hopefully, a new ICB exam will follow the new rules whatever they are.

Ann, you don't need to tell me that your advice was given with good intentions. I know that and always did.

Peter

  • Associate
  • Practice Licence
  • 164 posts
  • # 113158

Hello again

I'm now thinking that Dave White explained what to do very well. I've done what he said. It took me a bit of time but it produces the correct answers, correct payslips and keeps the HMRC rules.

https://www.gov.uk/guidance/paying-an-employee-in-advance-for-holidays-or-from-holiday-pay-scheme#page-navigation

Thank you all




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