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Client paying with gift cards

  • Member PM.Dip
  • Practice Licence
  • 32 posts
  • # 114071

Good evening,

I have a client who has made purchases through Amazon for sale in his business and has paid for some of them with a personal gift card.  I have entered the invoices into the accounts software (I use Quickbooks online) but now need to clear them so they are not showing as outstanding.

If they are paid by gift card, what is the best way for me to do this?  I know it will be classed as money brought into the company by a director but I'm not sure how I should do it (something to do with the DLA?).

Can anyone help?

Thank you.

  • 491 posts
  • # 114076

First of all, you'll need to put the expense in as a 'bill' not as an expense - this way you'll be able to apply more than one payment to it.

Once you've created the bill, apply the payment that's been done from the bank - then for the Amazon gift cards remaining payment, first create a journal with the following entry

Creditors / Accounts Payable - Debit the payment amount

Directors Loan Account - Credit the payment amount

Save the transaction.

Then go to the supplier account again - and click on New Transaction / Cheque from the 'New Transaction' button at the top right (you may be able to click on 'Receive Payment' but recently, this has not been showing the 'credits' available) 

You will now see the payment in the top box - and the journal entry credit in the botttom box - date it correctly and offset the two amounts - save and close, and this will zero your supplier account.

Hope that helps.

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