APPLICATION FOR APPOINTMENT AS AN 

ACCREDITED TRAINING PROVIDER 

This application form is intended to provide the ICB’s assessors with a very broad understanding of the organisation that is applying for accreditation to enable them to make an informed decision. ICB reserves the right to ask additional questions, either directly or in writing, if it feels that further information or clarification is necessary. ICB’s decision is final; although accreditation will not normally be withheld provided that the organisation can demonstrate competence in the subject of bookkeeping and that it has the facilities to provide teaching for students in a professional manner. Applications should be completed clearly and in as much detail as possible. Additional support material that may assist the application must be submitted at the time of the application including links to web sites. 
GENERAL RULES ON COMPLETION OF THIS APPLICATION FORM 
This application form is to be used by organisations that wish to become an Institute of Certified Bookkeepers (ICB) Accredited Training Provider offering courses that will lead to the qualifications of ICB.
Organisations that wish to offer the Institute’s qualifications at more than one centre need complete only one application form, provided that each additional centre is under the direct control of the applying organisation. 
Where additional centres are separate legal entities, franchised or do not come under the direct control of the applying organisation, additional forms may be required. 
The Accredited Training Provider Certificate will be made out in the name of the organisation that applies for accreditation. 
Where an organisation uses a trading name this must be clearly stated on the application if this name is to appear on the Accredited Training Provider Certificate. 
Accreditation will be granted for an initial period of one year with annual reviews being carried out thereafter.
Once a centre has successfully completed the first year, accreditation will normally be extended for a period of a further five years. 
An ICB inspection of an accredited training providers services and/or premises will be made on an annual basis.
The Institute reserves the right to suspend or terminate an accreditation if the organisation fails to meet the required standards. 
Organisations that have their accreditation suspended or terminated shall have the right to challenge the decision by making representation to the Board of Advisors of the ICB. 
The application fee for Part A accreditation is £500.00 (Five Hundred pounds sterling) and must be submitted upon application. This includes the accreditation fee which runs for one year from date of accreditation. This is a non-refundable fee irrespective of the outcome of the application. Funds should be remitted by sterling cheque, bankers draft or transferred to the Institute’s account as follows: 
NatWest Bank, The Strand, London, WC2H 5JB A/c 30516536 Sort code 60-40-05 
Please ensure that the name of the organisation is used as a reference by the originating bank 
 
 HOW TO APPLY

1.	The organisation should apply for Accredited Training Provider status (Part A) prior to submitting individual courses for accreditation (Part B).
2.	Following receipt of the Part A application form and a non-refundable fee of £500, the applicant will be assigned a unique reference number and may be called upon to submit further documentation of information as deemed necessary.
3.	Following satisfactory review of the application, ICB may arrange a mutually convenient time for a centre visit to the applicant’s premises to carry out a quality standards test. 
4.	Provided that all requirements are met by the applicant ICB aims to complete the processing of each application within 30 days.
5.	Once the application is approved, ICB will issue an Accredited Training Provider Certificate and welcome pack.
6.	The organisation will then be an ICB Accredited Training Provider and should submit the Part B Course Accreditation Form. 
7.	Centres must not advertise any ICB courses until both Part A and Part B applications have been submitted and ICB has informed the organisation in writing that their course is accredited. ICB Accredited Training Providers are entitled to benefits that include:
•	Use of ICB crest on all stationery, promotional material and website.
•	Access to ICB’s Bookkeepers forum to engage with ICB members, other Training Providers and students.
•	Priority booking to ICB’s International Summit
•	Personalised design of ICB promotional material, including posters, brochures, etc.
•	Regular updates on syllabus or industry changes.
•	Two training providers meetings per annum.
•	Advertising opportunities.
•	Online statistics on student achievement, including comparison with national averages.
Please contact ICB Head of Qualification Standards and Quality Assurance if you have any questions regarding the Part A – organisation accreditation process.

PART A

1. ABOUT YOUR ORGANISATION 

Please answer the following questions about your organisation in as much detail as possible. Please use additional paper if you need more space, clearly indicating which question the material refers to. Please also provide any promotional material or additional documentation that you feel may support your application 
Name of organisation applying for accreditation 
		
Name to appear on the Accredited Training Provider Certificate (if different from above)
		
Registered address

Company Registration number		
VAT Number (if applicable)		
Training Centre address if different from above		
Website address		
E-Mail address		
Telephone number		
Main contact person		
Position/Job title		
Type of organisation (i.e. college, private provider, charity, etc.) 
		
What type of training do you provide? Centre based and or Distance Training 
		
Date of incorporation /commencement of business Company registration number (if appropriate) 

 
Other centres (if applicable) 

Does your organisation offer credit/instalment facilities to students		Yes/No

What are the main aims and objectives of your organisation?

Is your organisation an accredited training provider for any other awarding body? If yes please provide details?
Names of Awarding Organisations:

Has your organisation ever had accreditation or approval refused, withheld, or withdrawn by any awarding body?

If yes please provide details:

2. MANAGEMENT OF QUALITY ASSURANCE 
Main contact responsible for quality assurance and management of qualifications 

Accredited Training Providers are required to have policies and procedures in place. From the list under please tick all policies you have in place and provide copies of these policies with your application. Please give a brief description, on a separate piece of paper to accompany this application, the procedures you have in place for each policy and how these are monitored or reviewed. Items 1 to 4 are in relation to your students. 

1.	Equal Opportunity/Equality Policy 
2.	Health and Safety Policy
3.	Complaints and Appeals Policy 
4.	Special Considerations Policy
5.	Reasonable Adjustment Policy
6.	Quality Assurance Procedures policy
7.	Data Protection / GDPR Policy

Please provide details of your organisation’s disaster contingency plan regarding the continuation of services to students i.e. In the event of fire, flood, theft, death, insolvency. Please feel free to attach your written policy.

3. TEACHING STAFF QUALIFICATIONS 
How many teaching staff are employed by your organisation? 
Full time                                            	
Part time	
Sub contracted tutors	

How many management and administrative staff are employed by your organisation?
Full time                                          	
Part time	
						
Please submit up to date CV’s detailing the teaching/bookkeeping experience and qualifications of all tutors who will be tutoring courses leading to ICB qualifications.
Tutors are required to be ICB qualified at least to the level that they will be teaching/tutoring. (Note: persons holding a full professional qualification e.g. ACCA, CIMA and who have been using this qualification in their working role are exempt from this requirement.

How many bookkeeping students did your organisation enrol during the last 12 months?
Full time                                      Centre based learning	

Part time                                      Distance learning	

4. TEACHING FACILITIES
In relation to delivering courses leading to ICB qualifications, please provide details of your teaching facilities i.e. number and type of rooms for example classroom, lecture theatre, computer room etc. If offering distance learning please provide details of how this will operate and the facilities you are able to provide to learners.

What is your anticipated tutor/student ratio for bookkeeping courses?

In relation to delivering courses leading to ICB qualifications, please provide details of your computer facilities i.e. type of hardware and software used and the number of terminals per student. If offering distance learning then please indicate the type of hardware and software the learner will need to provide for themselves.

In relation to delivering courses leading to ICB qualifications, please provide details of any other materials and equipment available to student’s i.e. Manuals, textbooks, photocopiers etc.

In relation to delivering courses leading to ICB qualifications, please provide details of any resources available to students not mentioned above.

What procedures do you have in place to monitor the quality of tutor support and student satisfaction? 

4. COURSE FEES 

YOUR COURSE FEES MUST INCLUDE ICB STUDENT REGISTRATION.

Please indicate the number of each of the undermentioned, if any, that are included in your course fees.
ICB Mock assessment fee/s 		
ICB examination fee/s		
ICB examination resit fee/s		

Please visit www.bookkeepers.org.uk/fees for complete up to date fees list.
All fees will be invoiced on a monthly basis.
Please note all students must be registered with ICB within 6 weeks of enrolment on a course.
If a student buys an additional course from the same provider or transfers to a new provider a £25 new course/provider registration fee is payable.

5. DECLARATION AND PAYMENT

This section must be completed by the principal of the organisation or other authorised person
•	We declare that the information provided is complete, up to date and accurate to the best of our knowledge.
•	We declare that ICB will be advised of any changes to circumstances relating to information provided on this form.
•	We declare that we authorise ICB to take up references as necessary.
•	We declare that we will give ICB access to any data they require to verify student numbers or details.
•	We declare that we understand that Part A of this application form will fall due for renewal on the anniversary of accreditation being granted. An annual accreditation fee of £250.00 (two hundred and fifty pounds GBP) will be due on that date.
•	We declare that we will attend at least one ICB Training Provider meeting per annum.
•	We declare that we will agree to abide by the ICB Accredited Training Provider Quality Standards.

I declare that I am duly authorised to sign this form on behalf of the centre/training provider.

Print Name:	
Position.	
Signature:                                                          Date	

Enclosed please find a cheque value £500.00 (five hundred GBP) for Part A Accreditation fee	

The £500.00 (five hundred GBP) fee for part A Accreditation has been paid by bankers draft 

or bank transfer to ICB account	
Please debit my debit/credit card.									    	
	Visa debit	Visa credit	Mastercard debit	Mastercard credit	Maestro

Name on card:	

Card number		

Valid from					Expiry date
Issue number

Security number				(last three digits on reverse of card)

•	Part A accreditation fee
•	CV’s and copies of qualifications for all tutors who will be teaching training courses leading to ICB qualifications.
•	Policy and procedure documents as detailed in section. 

Please note that this application will not be processed until cleared funds have been received

© The Institute of Certified Bookkeepers 2020
Patron: His Royal Highness Prince Michael of Kent GCVO
Vice President: Leslie T Ellis FICB
122 – 126 Tooley Street
London, SE1 2TU
Telephone: 020 3405 4000
www.bookkeepers.org.uk