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Petrol Expenses

Acorn2oak
  • 167 posts
  • # 75922

Hi

Have seen this mentioned a few times.

If you have a client and they are say a window cleaner and they also use their van privately, how do you record this through the books?

Cannot find anything on HMRC seems to relate to companies

Any help would be appreciated.

Regards

Acorn

  • "Helping small acorns become large oaks"

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kjmcculloch
  • 1159 posts
  • # 75923

Is he a sole trader or limited company?  Is he VAT registered?

Kris 
Acorn2oak
  • 167 posts
  • # 75949

Hi Kris

Sole trader not vat rated.

Regards

Acorn

  • "Helping small acorns become large oaks"

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  • Fellow
  • Practice Licence
  • 27 posts
  • # 75954

Hi

Any private use should be disallowed.  This is usually calculated on a percentage basis.  Eg if the sole trader does 100miles per week 60 for business and 40 for private travel then 40 % of costs would be disallowed.  This is applied to all costs of the van i.e fuel, rfl, insurance etc.  Capital allowances would also be adjusted by the same %.

Regards

Lynne
  • 153 posts
  • # 75988

They have to either apportion expenses according to the percentage personal and percentage business use as already explained OR claim mileage for the business use (45p per mile for the first £10,000 miles then 25p).
  • 698 posts
  • # 76031

Hi All

Just to add from a VAT perspective you can claim 100% of the VAT back on the fuel for both private and personal but then you have to apply the VAT scale charge.

Kind regards
Stuart

  • Forum Moderator, South East & Greater London Regional Chairman

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