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Should I charge for mileage when working in a client's premises?

  • Member
  • Practice Licence
  • 60 posts
  • # 78317

Hello - just gained my AICB CB.Cert!

I am going to be working in one of my client's offices for one day each month. This will involve a 20 mile round trip. Is it usual to charge the client for my mileage?

Any help would be much appreciated - thank you!

Vanessa

  • Companion Fellow PM.Dip
  • Practice Licence
  • 1137 posts
  • # 78318

Hi 

Hope this helps it is just my thoughts , but it does not appear you have an agreement with client , which I would think would be the best thing to do first. 

If you are getting regular work once a month from them then I would, nt.  I go into Glasgow all the time for clients which is about an 18 mile round trip. I really do not think that is very far to travel.  The market is tough 

You should cost the potential of travel into your hourly rate for your whole  business.  

I personally would not pay travel in the current climate, my attitude is you want the contract take it , there are plenty who won,t charge mileage including myself .   If for example as a client you charged me mileage I would just Thankyou and get a bookkeeper that did not charge mileage.

On the otherhand you can go to the client and ask if you could agree this.  Otherwise if you charge mileage on your invoice without agreement , you are in dander of annoying  the client and they become irrated when you only have just started.

Edited at 14 Jan 2012 04:22 PM GMT

  • Member
  • Practice Licence
  • 60 posts
  • # 78319

Hi Sarah,

Many thanks for your valuable advice. I thought I wouldn't charge mileage as I am keen to build my client base, having just qualified!

I am meeting my client next week to discuss his expectations and then I will finalise our working agreement within a letter of engagement.

Thanks once again,

Vanessa

  • 86 posts
  • # 78327

Hi,

If your customer is happy to cover your travel cost and you'll put it into the agreement then I don't see a problem, good for you, although as Sarah said if you'll charge him without any prior agreement it can annoy the customer.  

 

  • Member
  • Practice Licence
  • 60 posts
  • # 78354

Hi,

Thanks so much for your advice Aleksandra!

Best wishes,

  • 1159 posts
  • # 78382

I'm in agreement with Sarah on this one.  If I hired someone to do work for me I wouldn't pay thier travel to do the job. As Sarah said, if they want the job they;ll travel, otherwise I'll find someone else.

What I do is calculate all mileage as an indirect expense and use it when calculating my absorption rate.  Lets not forget we can claim 45p per mile for it, so we don't really lose out.

Kris 

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