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• # 86429
• Fri 09 Nov 2012 11:10 AM

Hi,
One of my clients uses Quickbooks payroll and a notice of dismassal was issued stating the leaving date as 4th August. As the payroll is generated 4 weekly, the final payrun was performed on 19th August. Quickbooks will not accept the correct leaving date as it was prior to the final payrun.

Is it acceptable to simply include a covering letter with the P45 stating that the leaving date was 4th August but due to the way the software operates there is a date discrepancy resulting from the last payroll run on the 19th?
I know that the employee in question has not gone into any employment since. 

• Julie
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• # 86430
• Fri 09 Nov 2012 11:22 AM

> Hi Julie

I would leave the leaving date as per the 19th as that is when they have had their tax allowances upto and including.

I would not write a letter and to be honest over the years no one has queried it with me. If the person in question heroes I would then write and explain.

To be technically correct when an employee leaves you should run the payroll on that date and ensure they are paid the final salary at that point however the convention means this rarely happens.

Kind regards
Stuart
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• Forum Moderator, South East & Greater London Regional Chairman
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• # 86432
• Fri 09 Nov 2012 11:35 AM

Thank you Stuart. I will advise my client of this... she is just worried because the person in question is known for causing 'problems' and she doesn't want there to be any kind of legal implication.

• Julie
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