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• # 88624
• Sun 17 Feb 2013 11:33 PM

Hi Folks, 

Need some help.

Ok I haven't done payroll before or have i started studying it, but i have started a postion as a bookkeeper and now i find myself in the situation that i have to submit my own p45 to the company.

So I have done some looking around, and have to fill in a P11? is this right, the sheet seems to be overly complicated and the E13 booklet the hmrc allows you to download to help fill it in, so again overly complicated.

Also am not sure how to check to see if all are staff are registered with our company online.

The company only went limited last year, and from checking the paye part of the hmrc page with our login, i can only see 4 out of the 6 staff, and the girl who left name is still appearing.

I am paying Paye alright and have registered myself online (following the new starter tab on the hmrc login ), but does this mean I still have to submit paper documents?

I know lack of experience and knowledge are key here, but they don't make it easy.

Any help would be great.

Regards
Dave 

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• # 88629
• Mon 18 Feb 2013 11:57 AM

A P11 states the circumstances in which it is required and it is basically for payments made which were not taxed. Wages are usually taxed under PAYE so a P11 is not required. Typically a P11 refers to things like a company car.

For starters, the employee will hopefully have a P45 for you* and that is sufficient for tax purposes. For leavers, you have to give them a P45. At the end of the financial year, you have to provide each current employee with a P60 and send a duplicate (called P14) to HMRC together with any P11's.

* If he doesn't have a P45, refer to the HMRC website for what to do. 

I'm writing from the stand point of having been a wages clerk for years but I've never looked at the ICB course and that may describe all this differently.

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• # 88632
• Mon 18 Feb 2013 02:49 PM

Hi,

Firstly a P11 is a record of all wages, NI & PAYE paid during employment. The employer is required to complete this not a new employee.
All the new employee does is hand in their P45 or in the absence of one then a P46 to their new employer.
The form for advising about cars/vans etc is a P11D Expenses & Benefits and this is completed at the Tax Year-end by the employer for whichever employees fall into this scenario.

Dave, I think it is unreasonable for your employer to expect you to know how to deal with this if you have no experience.
Especially as the PAYE is due to change to RTI reporting from the start of the new tax year.

Paper documents are no longer issued to HMRC as everything has to be done online, P45 Starters & Leavers, P46's and this will be the final tax year for P14's at year-end.
The only paper documents that are printed at year-end are P60's for employees still in employment and this will continue even after RTI is implemeted.     

Marilyn  

• A clever person solves a problem.

  A wise person avoids it.

  Albert Enstein

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• # 88634
• Mon 18 Feb 2013 03:34 PM

Hi Dave,

Is the company using a payroll software system? HMRC have a PAYE Basics tool for companies of 9 employees or fewer which you can download for free. It is ideal to get you started especially if you don't have much experience in Payroll. I would certainly recommend you have a look at it.

Karen 

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• # 88642
• Mon 18 Feb 2013 09:45 PM

Hi all, thanks for the replies.

So yes i am the bookkeeper trying to submit a p45 for the employee, and the employee is me.

So here is what i have done.

I went online on our login and followed the path for new starts.

Am still none the wiser about the P11, sorry Peter100 but from reading it a couple of times it still makes no sense and isn't wholley clear about when i have to submit one. It says about me filling in a P11 for me submitting a P45, but I am also aware that my other memebers of staff do have staff vans, and again am not even sure if they are all registered as being employees of ourselves.

Thank you as well Marilyn, my undertsanding was that the P11 was to be filled in online on an ongoing basis, and yes I have made it clear to my employeer that I haven't got a clue about payroll and they have been very sympathetic, taking me on with out any previous bookkeeping experience, but I need to learn, although not looking forward to RTI.

And Kdunroe, yeah read up about the online payroll tools we are using sage payroll, but i don't have a manual for it so I am trying my best to figure it out.

So far I have been with the company 5 months and this was my first bookkeeping roll, so it's been an adventure. I have been submitting the paye payments to hmrc.

Unfortunately Payroll is proving to be a major pain. Fun times.

Thank you for all your help so far, anymore help would be greatley appreciated. 

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• # 88643
• Mon 18 Feb 2013 10:15 PM

Hi Dave,

You say you are using Sage Payroll - in that case you don't need to login to HMRC to do anything as Sage will do it all for you.

If you want to send me your email address I will help you.

My email is: marilyn@mmauran.plus.com

Marilyn        

• A clever person solves a problem.

  A wise person avoids it.

  Albert Enstein

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• # 88647
• Tue 19 Feb 2013 08:55 AM

It seems that you are getting tangled up in payroll.

Many employers expect a comprehensive service of both bookkeeping and payroll - if they are aware of your confusion and sense doubt, this could impact on their general opinion of your capabilities.

I would suggest that instead of muddling through and potentially making an error which could impact on the employer's business (and other staff), you suggest to them that they outsource payroll until you have done the training and passed the exam.    

You will find many service providers on this site who would be able to help at a price lower than the cost of buying a payroll package (myself included). 

However, if you need any guidance, feel free to contact me on ken@kjcbookkeeping.co.uk


Regards     

• Ken Creek
  KJC Bookkeeping Ltd
  
  Providing Bookkeeping and Payroll Solutions to Sole Traders and Small Businesses for over 15 years 
  
  www.kjcbookkeeping.co.uk 

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