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Holiday Entitlement

  • Fellow PM.Dip
  • Practice Licence
  • 78 posts
  • # 109908

Hi Everyone

I have just acquired a new payroll client, I would appreciate some help on holiday entitlement.

My understanding is if an employee works five days per week they are entitled to the following: 5 x 5.6 = 28 Days, which equates to 20 working days and 8 bank holidays.  My client employs a young lady to work in the shop on Saturdays, therefore is she entitled to 5.6 days holiday per year, the bank holidays would not count because she does not work on those days?

Your help would be much appreciated.

Thanking you in advance.

Chris
  • 794 posts
  • # 109910

Hi Chris,

Generally the 28 days is including public holidays - depends on what is stated in the Contract of Employment.

Either way 5.6 weeks annual holiday is pro rata for part-time staff e.g. someone working 2 days per weeks would be entitled to 2 x 5.6 = 11.2 days holiday.

Someone who works varied hours each day would be calculated on an hourly basis e.g. works 12 hours per week then 12 x 5.6 = 67.2 hours per annum.

So your Saturday employee is still entitled to 5.6 weeks holiday which in this case wold mean she has 5.6 days off per annum.

Marilyn

  • A clever person solves a problem.

    A wise person avoids it.

    Albert Enstein


  • Quote
  • Fellow PM.Dip
  • Practice Licence
  • 78 posts
  • # 109911

MM Bookkeeping said:

“

Hi Chris,

Generally the 28 days is including public holidays - depends on what is stated in the Contract of Employment.

Either way 5.6 weeks annual holiday is pro rata for part-time staff e.g. someone working 2 days per weeks would be entitled to 2 x 5.6 = 11.2 days holiday.

Someone who works varied hours each day would be calculated on an hourly basis e.g. works 12 hours per week then 12 x 5.6 = 67.2 hours per annum.

So your Saturday employee is still entitled to 5.6 weeks holiday which in this case wold mean she has 5.6 days off per annum.

Marilyn

”

 Hi Marilyn

Thank you very much for your reply.  In your example of someone who works 12 hrs per week, or 1.5 days per week,  would they be entitled to 8.4 days off per annum, using the same formula and calculation of the lady working 8 hrs on Saturday?

Chris
  • 794 posts
  • # 109913

Hi Chris,

That is correct.

Depending on your payroll software - normally if you are entering holiday entitlement and allowing the software to calculate then it usually always rounds up to the nearest 0.5 day. e.g. 11.2 days would become 11.5 days and in the example you gave for 1.5 days working week they would be entitled to 8.5 days per annum.

Sometimes better to caculate in hours per annum.

Also, don't forget that staff who work overtime regularly or get bonuses should get an average of that as holiday pay also. This is generally worked out as an average of the previous 12 weeks work prior to holiday.

Oh happy days working with payroll!

Marilyn

  • A clever person solves a problem.

    A wise person avoids it.

    Albert Enstein


  • Quote
  • Fellow PM.Dip
  • Practice Licence
  • 78 posts
  • # 109914

MM Bookkeeping said:

“

Hi Chris,

That is correct.

Depending on your payroll software - normally if you are entering holiday entitlement and allowing the software to calculate then it usually always rounds up to the nearest 0.5 day. e.g. 11.2 days would become 11.5 days and in the example you gave for 1.5 days working week they would be entitled to 8.5 days per annum.

Sometimes better to caculate in hours per annum.

Also, don't forget that staff who work overtime regularly or get bonuses should get an average of that as holiday pay also. This is generally worked out as an average of the previous 12 weeks work prior to holiday.

Oh happy days working with payroll!

Marilyn

”

 Hi Mailyn

I use Sage 50 Payroll, I will check if it does any holiday entitlement calculations.

Thank you very much for your help.

Chris
  • 794 posts
  • # 109915

Hi Chris,

Sage 50 Payroll has numerous options for holiday calculation.

If you need any assistance email me:

mms@mmauran.plus.com

Marilyn

  • A clever person solves a problem.

    A wise person avoids it.

    Albert Enstein


  • Quote
  • Fellow PM.Dip
  • Practice Licence
  • 78 posts
  • # 109916

MM Bookkeeping said:

“

Hi Chris,

Sage 50 Payroll has numerous options for holiday calculation.

If you need any assistance email me:

mms@mmauran.plus.com

Marilyn

”

 Hi Marilyn

Thanks again for your help.

Much appreciated.

Chris
  • 2 posts
  • # 109921

 

You can find guidance at www.gov.uk/holiday-entitlement-rights and also a holiday calculator at www.gov.uk/calculate-your-holiday-entitlement.
  • Fellow PM.Dip
  • Practice Licence
  • 78 posts
  • # 109926

Sharon J said:

“

 

You can find guidance at www.gov.uk/holiday-entitlement-rights and also a holiday calculator at www.gov.uk/calculate-your-holiday-entitlement.

”

 Hi Sharon

Thank you very much for your help, I have just had a look on the HMRC website and the calculator will be a big help.

Thanks

Chris
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