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Client Invoices, Pay slips etc via email - GDPR

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Hello,

Have any of you put measures in place for invoices and pay roll information, sent to you by your clients, to be password protected or encrypted in any way?

I receive all my information this way and I'm worried this will not be secure enough from 25th May.

Your advice would be greatly appreciated.

Thanks, Helen

 

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hts2103 said:

Hello,

Have any of you put measures in place for invoices and pay roll information, sent to you by your clients, to be password protected or encrypted in any way?

I receive all my information this way and I'm worried this will not be secure enough from 25th May.

Your advice would be greatly appreciated.

Thanks, Helen

 


 You can password protect Excel, PDF files before you send to client. If you agree a password between you and the client, then send via email the password protected file, that way if any one intercepts it, they can't open the attachment.

Payslips, well if you use a good Payroll Package, the payslips can be emailed directly from the payroll package to the employee. Better still a lot of the modern payroll packages allow the employee a login, they can then retrieve their payslips from the package directly, hence avoiding email all together.

A lot is made of GDPR (hype for the money makers), but if you use common sense you won't go too far wrong.



Edited at 01 May 2018 04:33 PM GMT

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Thanks very much for your advice.

I will start password protecting documents and look into emailing directly from the software package.

As you say, most of it is common sense, especially in our profession, but I keep second guessing myself as the 25th May gets closer. 

Kind regards,

Helen

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Hi Helen

I've started using a third party, interative payslip platform called PayDashboard. I've got around a dozen clients so works out to be about £3 per client per month. Basically it acts as a vault so that reports can be sent to clients and the payslips are uploaded separately to each employees email address, that way there's no need to password protect payslips as they can only be accessed by the employee via 2 step authentication. It might be worth taking a look at.

Many best wishes

Kim

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gallygaskins said:

Hi Helen

I've started using a third party, interative payslip platform called PayDashboard. I've got around a dozen clients so works out to be about £3 per client per month. Basically it acts as a vault so that reports can be sent to clients and the payslips are uploaded separately to each employees email address, that way there's no need to password protect payslips as they can only be accessed by the employee via 2 step authentication. It might be worth taking a look at.

Many best wishes

Kim


 Hi Kim,

Thanks for your advice, I will look into this.

Kind regards,

Helen

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