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Edits in Sage

  • 2 posts
  • # 117067

Just been told by my manager that you can't go into transactions in Sage and use the Edit function because it 'messes up the VAT' Means I've been doing it wrong all my life but she said you have to do it the other way. I know it would have been more simple to ask her what 'the other way' was but I was feeling really rubbish by that point. Can someone tell me how you would edit a transaction in Sage so I don't have to look even more of a numpty by going to see her next week. I'm not talking about transactions which have been on a VAT return or which are in the last accounting year. Just a normal current transaction which you need to edit? And BTW why would Sage have and Edit button if it doesn't work?! Cry

  • Member
  • Practice Licence
  • 80 posts
  • # 117070

Hi Gail,  Sage is pretty robust and there should not be a problem editing. It would block it if it would cause issue. Only issue that I have come across with sage desktop would handle a correction by reversing first entry and post it correctly. A bp transaction would be reversed by a BR transaction and so the reversal would appear in box 1 and 6 instead of correcting box 4 and 7 (on vat return)

  • Companion Fellow
  • Practice Licence
  • 1136 posts
  • # 117139

Hi Gail 

 

You mentioned the transaction has not been reconciled in a previous return. 

If you are using Version 23 or above you can delete journals and transactions by highlighting the transaction and clicking the delete button. 

However, if you do cash vat accounting you need to delete the payment element first and then reenter the Invoice customer receipt or Payment this means that the vat is now dealt with correctly for cash accounting.   

Sage is just as easy to edit as any other software when it comes to Cash accounting.   You need to be careful with cash accounting and check your Vat report in detail. 

 

 

 

 

 

 



Edited at 26 Sep 2018 07:03 PM GMT

  • Member PM.Dip
  • Practice Licence
  • 97 posts
  • # 117173

sarah said:

Hi Gail 

 

You mentioned the transaction has not been reconciled in a previous return. 

If you are using Version 23 or above you can delete journals and transactions by highlighting the transaction and clicking the delete button. 

However, if you do cash vat accounting you need to delete the payment element first and then reenter the Invoice customer receipt or Payment this means that the vat is now dealt with correctly for cash accounting.   

Sage is just as easy to edit as any other software when it comes to Cash accounting.   You need to be careful with cash accounting and check your Vat report in detail. 

 

 

I have found that in the case of Cash VAT Accounting in Versoin 24 you now don't even have to delete the supplier payment or customer receipt first , right click on the invoice and select unallocate, then edit.

 

I have also had a staff member edit a transaction that had been through the VAT Return, Sage then showed the delected transaction as a credit and the amened one as an invoice in the next VAT Return, I did blow the top at the staff memeber so they have not done that again!! but at least I know for future that Sage can handle it.

I do know that a lot of the C.A.s do not like bookkeepers making adjustments by using edit, mainly because it makes the audit trail messy, they would prefer that in the case of invoicesor credits you just processed the opposite transacton then a new transaction or process a journal.

 

 

 



Edited at 26 Sep 2018 07:03 PM GMT

 

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