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Mileage is an option for self employed people or employees using their own vehicle for business use. Is the van being leased by the company? If so, it's a company vehicle and so the lease and all actual payments made eg diesel and insurance are company expenses, not mileage. You will also need to consider whether there is a benefit in kind if he has personal use of the vehicle.
If he has leased the vehicle personally it is more tricky, you'd need to check with his accountant really as the full costs may still be able to go through the business, depending on exactly how the lease has been set up, or it may be that non ofit can and he can only claim mileage from the company. I'm assuming he is VAT registered, if so you need to be clear on this for the VAT implications.
For the property improvement, that is also a tricky area. The tax rules regarding what is and isn't allowable in this situation are quite complex so again I'd say the best thing is to have a chat with the accountant and found out how they would like it set up. Generally you need to identify which transactions are expenses and which are capital items (which isn't always easy with building works), then consider whether they are fixtrues and fittings or improvements to leasehold property. It may be that entering a description for each item is important here so that the accountant can work out the tax treatment of the different items at the end of the year.
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