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Bookkeeping treatment of differences in "cashing up" in a retail business

  • Member
  • Practice Licence Without Supervision
  • 17 posts
  • # 102653

If anyone has any experience in dealing with cash based businesses I have a question re cashing up differences? I am dealing with a small restaurant start up. I have taught them how to perform cashing up and the controls around the process but would just be interested to know how people are recording (bookkeeping entries for) the differences between the actual cash counted at the end of the day and the z till report? I am concerned about the VAT implications of not recording the correct sales figure.

Edited at 12 Nov 2014 01:31 PM GMT

  • 794 posts
  • # 102655

Hi,

Post the correct sales figures to the accounts.

The difference in the cash should be posted to a nominal account named Cash Short/Over in Overheads with Vat accounted for.

This lets owner of business see the differences on a monthly basis or weekly if preferred so that action can be taken if the shortages become to high. Possibly through staff theft or inefficient till operation? Equally as bad if the overages are high as this could mean staff not ringing sales through the till.

Marilyn

  • Member
  • Practice Licence Without Supervision
  • 17 posts
  • # 102657

Thank you Marilyn, I agree with everything you say but don't quite understand the VAT bit. Would you calculate the VAT element of the amount posted to the overhead account (overage/underage) and then journal in an adjustment to Sales account and VAT account? Thank you

  • 794 posts
  • # 102664

Hi again,

Post the net figure to the Cash Short/Over Nominal and the Vat element to the Vat account.

Sorry did not explain properly - not easy to put in writing sometimes!

Marilyn

  • Member
  • Practice Licence Without Supervision
  • 17 posts
  • # 102669

Thank you very much for your replies Marilyn.

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