What the EU AI Act means for bookkeepers

The EU Artificial Intelligence Act has entered a new phase, with further requirements coming into effect from 2 August 2026. 

The legislation introduces new transparency requirements for certain AI systems, including rules around when people should be told they are interacting with AI and how some AI-generated or manipulated content should be identified. 

Although the UK is no longer part of the European Union, these changes may still be relevant to some ICB members. This could include professionals who work with clients, employers or partners in the EU, provide services or outputs that are used within the EU, operate internationally, or use technology from providers responding to EU AI Actrequirements. 

AI is already becoming part of everyday working life for many bookkeepers and payroll professionals. Members are using AI tools to support tasks such as reporting, communications, client services, administration and business operations. 

As AI use grows, it is important that professionals understand not only the opportunities these tools create, but also the responsibilities that come with using them. This includes protecting confidential information, handling financial and personal data appropriately, checking accuracy, applying professional judgement, ensuring there is appropriate humanoversight,andmaintaining an inventory of AI systems used within the practice. That is becoming one of the first recommendations from regulators and governance frameworks because you cannot manage what you have not identified. 

ICB CEO Ami Copeland said: 

“AI has the potential to bring real benefits to the bookkeeping profession, but it must be used in a way that maintains the trust businesses place in bookkeepers. Our role is to help members understand these changes, build their confidence with new technology and make sure professional standards remain at the heart of how AI is used.” 

ICB is reviewing what these developments mean for our organisation, our global partners and the wider profession. We will continue to monitor changes in AI regulation and explore practical support to help members navigate this evolving landscape, including through the ICB AI Academy. 

The EU AI Act forms part of a broader international shift towards AI governance, accountability and transparency. Understanding where AI is used within a practice is increasingly becoming the first step towards responsible adoption. For bookkeepers and payroll professionals, combining new technology with human expertise and professional judgement will be essential for the future of the profession. 

Five questions to ask today: